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Writer's pictureA Siegle

Make-Ahead Magic: Top Cupcake Prep Tips to Wow Later

As the holiday season approaches, you might be feeling the pressure to prepare for events or plan ahead on desserts. If you’re a busy baker like me, here are some game-changing tips to help your cupcake decorating go smoothly. From baking to freezing, buttercream prep, and storage, these strategies will save you time and help you achieve stunning results!


Why Prep Ahead of Time?


bullet journal calendar on desk with pen and ruler

Freezing cupcakes can sound like a bad idea, but when done correctly, it doesn’t affect the quality at all. My cupcakes, made from scratch and frozen properly, taste just as fresh as when baked. Preparing cupcakes ahead of time also gives you the flexibility to decorate when you’re ready, spreading out tasks to avoid stress. Plus, these techniques are lifesavers during busy times!


Read on to learn my top cupcake prep tips:


Tip 1: Bake and Freeze your Cupcakes


rows of baked chocolate cupcakes on a kitchen counter

Plan to bake your cupcakes ahead—up to several weeks! Follow your favourite recipe, and if you’re like me, weigh the batter to ensure consistent cupcake sizes. Bake your cupcakes, and once they’ve cooled for about 3 minutes in the pan, transfer them to a cooling rack (this prevents them from over-baking and drying out).


chocolate cupcakes being placed in a zip top bag.

Once fully cooled, store cupcakes in zip-top bags. Make sure to squeeze out the air before sealing, and freeze them flat to avoid any misshapen cupcakes.


hands writing with a sharpie on a freezer zip top bag


Always label the bags with the date to track freshness. Freezing your cupcakes properly preserves their texture and flavour, making them ready for decorating later.


Tip 2: Prep a Batch of Buttercream


a mixing bowl with butter and powdered sugar

Set aside 30 minutes to make your buttercream. Use American buttercream for best results—it’s simple to make and stores well. My recipe includes just four ingredients: unsalted butter, salted butter, icing sugar, and pure vanilla extract (get my buttercream recipe here). Store your buttercream in an airtight container, and label it with the date.


Buttercream lasts up to 3 days at room temperature, 3 weeks in the fridge, and 3 months in the freezer. If you plan to decorate with florals, consider colouring some buttercream green in advance for leaves and greenery.


Place your buttercream in a sealed plastic container and label with the date. I simply use masking tape and black marker to do this.


Tip 3: Flat-ice your Cupcakes


a bowl with green buttercream, 6 cupcakes covered in green icing sitting on a counter top, hands decorating a cupcake with green icing and an offset spatula.

Flat-icing is like crumb-coating a cake, giving you a smooth surface to decorate on. You can easily scrape off your buttercream flowers if you don't like the way it looks and it also makes for a more "polished" finished product.


If your cupcakes are frozen, flat-ice them right after pulling them out of the freezer to maintain the firmness of the cupcake liner. Use a softened buttercream (3 second spurts in the microwave) to cover the tops, smoothing it with an offset spatula. Don’t worry if it’s not perfect—it will be covered by your beautiful designs later!


Once flat-iced, pop the cupcakes back into the freezer to keep them fresh until you’re ready to decorate. Decorating on frozen, flat-iced cupcakes is especially helpful in the heat of summer!




Tip 4: Colour Buttercream (Especially Darker Colours)


a red, white and green rose cupcake bouquet on a wooden background

For rich, deep colours like red or dark green, plan ahead and colour your buttercream the day before you need it. Gel colours, such as Americolor or Chefmaster, work best to achieve bold shades. Buttercream colours deepen over time, so mix the colour in, let it sit for 24 hours, and check before adding more. This will help you avoid over-colouring the buttercream in a rush!






a cupcake decorated as a bunch of two-toned tulips

To ensure your decorating is efficient, I recommend colouring the darkest coloured buttercream first. If you are doing two-tone flowers, you will end up with lighter tones with your excess buttercream. For example, this happens when I create tulips using russian piping tips. The outer layer of buttercream in the bag is the darker icing colour and the middle is filled with white/natural icing. When I'm done decorating the tulips, I usually have some left over and I mix it together to get the lighter version of the colour I started with. This also gives a cohesiveness to your cupcake set's colour palette.


Tip 5: Pre-Make Buttercream Flowers


3 mini buttercream roses

One of the best ways to save time is by making buttercream flowers in advance. Using a piping nail, pipe small flowers onto parchment paper. Freeze the flowers for at least 15 minutes, then either place them directly onto a fresh buttercream surface or store them in a sealed container for later use. Freezing in a sealed container keeps the buttercream from drying out and ensures your flowers stay vibrant and fresh.


You can store these frozen flowers for weeks, ready to be placed on cupcakes or cakes when you’re ready to decorate.


Common Mistakes to Avoid


Taking too many cupcakes out of the freezer at a time: when flat icing your cupcakes, only take out 6 at a time. This keeps the cupcake and liner stiff so you can quickly and easily spread the warmed green buttercream.


Not cooling cupcakes enough before freezing: Cupcakes must be completely cooled before freezing, or the liners will peel off.


Over-colouring buttercream: Allow darker buttercream shades to develop for at least a day to avoid using too much gel colour in one go.


Conclusion


With these make-ahead techniques, you’ll feel prepared and relaxed when it’s time to decorate. You’ll have the freedom to focus on creating beautiful floral designs without the rush of last-minute prep. Try these strategies at home, and let me know how they work for you!


One of my workshop attendees followed these exact tips and made 95 gorgeous cupcakes for a family event with no stress—she said it was a game-changer for her process.


Ready to make your life easier? Save time, prep ahead, and still wow your guests with stunning cupcakes that taste as fresh as the day they were baked!






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